Electronic Document Management and Imaging SoftWare
docuvision will help your business implement the document management and document imaging sofware that best suit your business needs.
In its simplest form, Document Management and Imaging is the practice of converting your paper-based records to electronic files. Once these files are converted, they are indexed by specific ‘keyword’ information, stored in a structured database system, and retrieved through your company’s network or over the Internet.
Document Imaging alone can help an organization generate new efficiencies and dramatic cost savings, such as eliminating the costs associated with storing paper.
Document Management takes Document Imaging several steps further. Document Management is the process of managing the entire lifecycle of paper-based, or electronic (i.e. Word, Excel, email) documents.
Document Management software provides a simple and efficient way to input, retrieve, manage revisions , collaborate, track and retain all of the unstructured data that doesn’t already exist in your organization’s enterprise resource planning (ERP), customer relationship management (CRM), and other computer systems.
Electronic Document Management systems can also be integrated or “connected” to these other key systems in your business to effectively “ link” those systems to the paper (now images) that often supports those key business processes. Proof of Delivery is a good example, in many businesses these are the documents that verify that someone has taken delivery of the goods or services you have provided. Having that document instantly available to support a collection call can speed collections and increase cash flow benefits that can often justify the cost of the entire system.