Electronic Document Management Facts
Facts and considerations about Electronic Document Management and Your Business
More and more companies today are embracing document imaging and electronic document management technology. Why? Consider these facts and statistics, courtesy of a Coopers & Lybrand study:
- 70% of “white-collar” worker time is spent processing paper documents
- 15% of all paper documents are misfiled or misplaced
- 30% of documents used daily contain obsolete information
- 40% of worker’s time is spent searching for misfiled, misplaced, or lost documents
- Paper grows at 25% per year in the typical organization, meaning that it will double in just over three years time!
- Paper-based processes are hard to validate for compliance to governmental regulation
- Most businesses do not have a backup for their paper-based documents, and would be out of business in the event of a natural or other disaster
Improving Performance
Why does imaging and electronic document management systems provide the basis for vastly improving the productivity of office staff?
- Physical storage costs, off-site storage, retrieval, and destruction costs can be drastically reduced and potentially eliminated by installing an electronic document management system.
- Collaboration is far easier when documents are stored electronically. Multiple people can view the same document, at the same time……not so with paper.
- Only the latest version of the document is presented, eliminating the possibility that several versions of the same paper document are disseminated throughout the organization.
- The document repository is backed up right along with the normal computer system backups in your organization.
If you would like to speak to an Imaging Specialist to discuss the suitability of various Document Management and Workflow advantages for your company, please contact us.
